Organization, Project 2, Time Management

A Guide to Organizing Your Entire Life

So, I have a little confession: I’m actually really close to being finished with Project 2. I know that might come as a surprise, seeing as I never post about it… it’s just that I recognize that reading about me cleaning every day is boring.

That being said, it’s not like I haven’t learned anything. I’ve actually learned a lot – both about myself and about how to organize. Reorganizing and decluttering is a much more liberating experience than I ever could have imagined, I really do feel much better having everything in its place. Also, my list extends beyond physical decluttering to mental decluttering in tracking different aspects of my life.

Though I’m not finished with everything on my list, I have begun everything. And it turns out that I wasn’t really able to gauge the difficulty that’d be required for each task. I realized that two things go into cleaning: time and effort. Obviously, time relates to how long it took for me to get something done. Effort refers more to the amount of work required I’d have to put in to get it organized. For example, setting up my photo wall took a lot of time since each picture had to be put up separately, but once I had the measurements all done, it didn’t take much effort on my part. I did most of the project while watching Netflix.

It’s from this premise that I created a bit of a theory. Tasks can be sorted by these two variables, and each of these two variables can be divided further. From there, I propose that there are 9 kinds of tasks as indicated by this fancy graphic.

I thought today I could share with you guys the 9 different types of tasks as they appear on my personal cleaning list with a little insight on what was really required to get things done. That way if you’re looking to clean up something in your life, you can have a better idea of whether you’re in over your head or you can get it done in an afternoon.

The Easy Tasks: Little Time, Little Effort Tasks

These are the easy ones – they don’t really take any time at all. If any of these are on your personal list, start with them because they’re so simple.

  • Keeping Track of Your Passwords: Start a list right now of your computer passwords. Seriously, right now. Every time you go to log in to any website, add it to your list. In less than a month, you’ll have most of your passwords sorted out and you’ll be asking why you didn’t do this sooner.

The Hour Long Tasks: Average Time, Little Effort Tasks

These tasks are easy as pie. On a day off from work, they’ll make you feel like you’ve accomplished something with lots of time to spare.

  • Drawers: You can’t hide from the truth any longer – clean out that junk drawer.

The Quicker Tasks: Little Time, Average Effort Tasks

The tasks that’ll have you saying: “That wasn’t too bad!”

  • Organizing Your Computer Bookmarks: Honestly, this can be fun seeing what corners of the internet you discovered. But beware: distractions are bound to happen.
  • Setting Up Your Calendar: If you already have a calendar system in place, but it hasn’t been updated – this task just requires getting all your ducks in a row. If you don’t have a system that works for you to schedule everything, try looking around. Personally, I use Google calendar and whenever anything comes up it goes straight in. Very easy to maintain it that way.

The Full Day Tasks: Average Time, Average Effort Tasks

I’d recommend you do these on a Saturday so you can enjoy your Sunday and still feel like you had a productive weekend.

  • Organizing Groups of Objects: This is easily one of the most satisfying tasks on the entire list. Think about what you have a lot of. For me, that’s clothes/beauty products and old textbooks/notes. Organizing these individual groups of items by seriously cutting back makes you feel so good. Bonus points if you can make it look aesthetically pleasing!

The Watch-a-Movie Tasks: High Time, Little Effort Tasks

Since these tasks don’t really require you to have your brain present and active, go ahead and watch a movie while you’re doing them!

  • Any Sorting Task: Whenever you have a group of something that needs to be sorted out, you can do it while catching up on TV you’ve been missing. This can be anything from nail polish to fishing bait. Caution: Does not apply to going through photos.

The Thought Provoking Tasks: Little Time, High Effort Tasks

These might not require all that much time, but they requires you to be completely mentally present.

  • Creating a Food Diary: This really doesn’t take too much effort when you start, but it’s certainly high effort to keep it going. I mean logging every. single. time. you eat is definitely a lot to keep track of. But seriously, being able to track your vitamins and minerals is so worth it!
  • Setting Up a Workout Log: Same as above. It’s all in the upkeep.

The Tasks That Require Breaks: High Time, Average Effort Tasks

These aren’t tasks you can get done in one go, but they’re manageable enough to painlessly spread them out over a few days.

  • Cleaning Every Square Inch of Your House: You didn’t think I was going to forget this one, did you? It doesn’t really require all that much effort to get the ol’ spring cleaning done, but it does require that you’re actively thinking about what needs to be cleaned. Like honestly, when was the last time you moved the couch and vacuumed behind there?

The Tasks You’ve Been Putting Off: Average Time, High Effort Tasks

Okay, I’ll say it – these ones are the worst. These projects don’t quite require all day to do, and that’s too bad, because if they did you’d plan a whole weekend for them (see the Advanced, Expert Level tasks below!).

  • Planning a Budget/Checking Your Credit Score: This one is especially painful if it’s your first time since it requires you dissecting your spending habits. If you do have an old budget, it’s painful because you’ve got to look through your old budget to see how accurate it was. No matter what, we all hate looking at just how much money we spend and what our credit looks like.
  • Cleaning Out Social Media Accounts: I’ve found that cleaning out social media accounts requires high dedication to setting the image you want others to see. Those cringe-filled status updates that you posted when you were in high school probably need to be deleted.

The Advanced, Expert Level Tasks: High Time, High Effort Tasks

These are the tasks from your nightmares.

  • Cleaning Out Your E-mail: It’s easy to get rid of spam e-mails. It’s also easy to get rid of promotional e-mails. But oh man is it a lot of work to unsubscribe from e-mail lists. Then sorting which e-mails to trash and which to keep is brutal. Creating folders and reliving moments from the past digs up emotions. Seriously, this isn’t for the faint of heart.
  • Sorting Digital Files: It does not matter what sort of digital files you have, it’s a memory trap. If you stumble across an album of photos you haven’t seen in forever, you can accidentally lose an hour of your day. Plus, they’re everywhere: on your desktop, your google drive, your iCloud, your phone notes, old USBs and more. Hope you don’t find your old Sims CD. Good luck finding a single place to store it all.

What do you think of my list? What tasks are the easiest and most-satisfying for you to get done? Is my method the next KonMari method?

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